Office Manager

About Us:

Established in 1992, Allivet is a leading pet pharmacy with a dynamic presence in both retail and e-commerce. Headquartered in Miami, Florida, Allivet has one of the largest pharmacy fulfillment footprints spanning three U.S. locations. Offering a large selection of pet medications, pet health products, and veterinary supplies, the company serves pet owners, hobby farmers, and rescue organizations throughout the country. Allivet has also pioneered a PetRx-as-a-Service platform, partnering with top retailers like Tractor Supply and organizations such as the American Kennel Club. If you're driven by innovation and committed to making a positive impact on pets' lives, Allivet is the place for you. Join us in our mission to help pets live their best lives. Allivet is proud to be certified as a “Great Place to Work”, showcasing our commitment to core values and fostering an exceptional workplace environment for all employees.

Role:

We are hiring a full-time Office Manager for our Miami Lakes, FL facility. The Office Manager will be responsible for managing the Florida facility onsite and overseeing two other facilities remotely. Their role involves overseeing and managing the daily administrative activities to ensure efficient operations, service delivery, and expense control. This includes developing and implementing procedures and policies for all administrative functions, managing record-keeping, document preparation, mail distribution, reception, bill processing, maintenance services, project coordination, and other related internal operations. Additionally, the Office Manager will oversee vendor selection and procurement of office supplies, coordinate resources to troubleshoot and solve problems, track operational costs, and monitor the budget.

Location: Full-time, onsite in Miami Lakes, FL.

Responsibilities:

• Oversee and manage the daily administrative activities of the Florida facility onsite and two other facilities remotely to ensure efficient operations, service delivery, and expense control.
• Develop and implement procedures and policies for all administrative functions.
• Manage record-keeping, document preparation, mail distribution, reception, bill processing, maintenance services, technical support, project coordination, and other related internal operations.
• Select vendors and procure office equipment and supplies.
• Coordinate resources remotely to troubleshoot, determine the best solutions, and solve problems.
• Track operational costs and monitor the budget.
• Recruit, train, and coach office staff to achieve optimal performance.

Qualifications:

• Bachelor's degree preferred or commensurate work experience.
• 3-5 years of experience managing an office.
• Thorough knowledge of functional area and department processes.
• Problem Solving Skills
• Vendor Management
• Adaptability
• Microsoft Outlook

Why Work for Allivet?

At Allivet, we're more than just a company. We are a strong community of passionate leaders dedicated to improving the lives of pets. Joining us means becoming part of a team where you can collaborate on exciting projects and truly make a difference. We offer a competitive compensation package, a comprehensive benefits package of medical, dental, vision, short-term/long-term disability, life insurance, PTO, and a 401K plan, plus company perks.

Allivet is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Job Type: Full-time

Pay: $20.16 - $24.28 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Application Question(s):

• Do you have experience working in a bilingual environment?

Experience:

• Office management: 3 years (Required)

Language:

• English and Spanish (Required)

Ability to Commute:

• Miami Lakes, FL 33014 (Required)

Ability to Relocate:

• Miami Lakes, FL 33014: Relocate before starting work (Required)

Work Location: In person